Privacy Policy

This Policy applies to https://www.absoluteanalytics.ai and any subdomains we operate (the "Site"), to inquiries submitted through the Site, and to communications with us. Active client engagements are governed by separately executed agreements; where those agreements address data handling, they control over this Policy for engagement-specific matters.

Section i

Who We Are

Absolute Analytics is a patent pending knowledge architecture firm. We design and deploy citation-grounded, vendor-agnostic AI knowledge systems for individuals, institutions, and enterprises whose words must be accurate, traceable, and permanent. We have filed 11 provisional U.S. patent applications covering our architecture, methodology, and multi-modal output technology.

This Privacy Policy is issued by Absolute Analytics LLC, the operating entity behind the Site and our engagements.

Absolute Analytics LLC

2979 West Bay Drive, Suite 4

Belleair Bluffs, FL 33770

Email: carlucci@absoluteanalytics.ai

Section ii

Information We Collect

The Site is primarily an informational presence. We collect three categories of information.

2.1 Information You Provide

When you submit a Private Inquiry, contact us by email, or otherwise communicate with us, you may provide:

• Name, role, organization, and professional affiliation
• Email address and other contact details
• Information about the individual, estate, institution, or enterprise the inquiry concerns
• Background, mission, scope, and objectives shared in the inquiry
• The contents of any subsequent correspondence and meeting notes

2.2 Information Collected Automatically

When you visit the Site, we and our service providers automatically collect technical information such as IP address, browser type, operating system, device identifiers, pages viewed, referral URLs, time spent, and approximate geographic location derived from IP. The Site uses standard analytics tooling for performance and traffic measurement.

2.3 Information from Third Parties

We may receive information from public professional sources (for example, public press, business directories, and conference databases) when evaluating inbound inquiries or preparing for an engagement.

Section iii

Client Corpus Material

Our work is built around corpus material — the body of speeches, lectures, interviews, books, articles, recordings, archives, internal documentation, and verified guidelines that constitutes a person, institution, or brand's voice. Corpus material is the most sensitive category of information we handle, and it is treated accordingly.

1. Corpus material remains the property of the client. We do not claim ownership of source material a client provides for curation.
2. Corpus material is not used to train third-party models. The knowledge systems we build are dedicated to a single client; corpus material is never used to train, fine-tune, improve, or augment any third party's foundation model, and is never used to enhance any other client's deployment.
3. Corpus material is not commingled. Each client engagement operates within its own data boundary. Indexes, embeddings, and derivative artifacts created from corpus material are scoped to that engagement.
4. Corpus material is governed by the engagement agreement. Specific handling, residency, retention, and deletion terms are set out in the master services agreement or data processing addendum executed with the client. This Privacy Policy is supplemental to those terms.

Section iv

How We Use Information

We use the information described above for the following purposes:

1. Respond to inquiries — evaluate, triage, and respond to Private Inquiries, follow up with prospective clients, and schedule consultations
2. Operate the Site — serve content, secure our infrastructure, prevent abuse, and measure performance
3. Deliver engagements — perform corpus extraction, curation, indexing, QA, and deployment for active client engagements as governed by the relevant agreement
4. Communicate — send transactional and engagement communications (project updates, deliverables, support)
5. Improve our methodology — refine our internal tooling, process documentation, and patent pending architecture using aggregated, de-identified, or non-attributable learnings; never using identifiable corpus material across clients
6. Comply with law — respond to legal process, enforce our agreements, protect against fraud, and defend our intellectual property

Section v

How We Share Information

5.1 Service Providers and Sub-processors

We engage carefully selected service providers to operate hosting infrastructure, send communications, secure systems, host vector indexes, and provide site analytics. Where service providers process information on our behalf, they are bound by written agreements requiring confidentiality, purpose limitation, and security safeguards consistent with this Policy and the relevant client engagement agreement.

5.2 Vendor-Agnostic Architecture

Our architecture is intentionally vendor-agnostic and built on open standards. We connect to client-selected or industry-standard providers for foundation model inference, voice synthesis, avatar rendering, and holographic display. No single provider receives a complete copy of corpus material; data minimization is applied at each integration point.

5.3 Legal and Safety

We disclose information when we believe in good faith that disclosure is required to comply with applicable law, lawful process, court order, or government request; to enforce our agreements; to protect our rights, property, or safety, including the rights and safety of our clients and the integrity of corpus material; or to detect, prevent, or investigate fraud, security incidents, or unlawful activity.

5.4 Business Transfers

If we are involved in a merger, acquisition, financing, reorganization, or sale of assets, information may be transferred as part of that transaction. Any successor entity will remain bound by this Policy or a successor policy with equivalent protections, and by the engagement agreements in force.

5.5 With Your Consent

We share information with other parties when you direct us to or otherwise provide consent, including in connection with case studies, testimonials, or co-marketing where the client has approved disclosure in writing.

Section vi

AI Training and Model Use

Because our work is AI-native, we are explicit about how AI is used.

1. Foundation models. Our knowledge systems use foundation models from established providers. Prompts and outputs may be processed by those providers under terms negotiated with us. We select providers whose terms support our zero-retention, no-training-on-customer-data posture for engagement workloads where such terms are available, and we disclose the provider mix on request to clients under engagement.
2. No cross-client learning. A model deployed for one client is not improved using another client's corpus material. Knowledge bases are isolated.
3. No training on inquiries. Information you submit through a Private Inquiry is used to evaluate and respond to the inquiry. It is not used to train models, including our internal tooling.
4. Citations and attributions. The systems we build are designed to cite source material. Citation outputs may include excerpts from client corpus material or — where the client has authorized — from third-party sources. Citation behavior is governed by the engagement agreement.

Section vii

Cookies and Tracking

The Site uses a small number of cookies and similar technologies. Categories include:

• Strictly necessary — required for core Site functionality and security
• Performance and analytics — measure how the Site is used so we can improve it
• Functional — remember preferences such as theme or language

The Site does not run programmatic ad networks, behavioral retargeting, or social pixels for advertising attribution. You may control cookies through your browser settings. We respect Global Privacy Control ("GPC") signals where applicable law requires.

Section viii

Data Retention

We retain information for the period necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements:

When information is no longer required, we securely delete it or de-identify it.

Section ix

Security and Sovereignty

Our security posture is engineered, not assumed. Controls include:

• TLS encryption in transit and AES-256 encryption at rest
• Role-based access control with least-privilege provisioning
• Multi-factor authentication for all internal systems
• Network segmentation between Site infrastructure and engagement workloads
• Regular vulnerability scanning, dependency review, and security audits
• Data sovereignty support — engagement workloads can be deployed within client-specified data boundaries
• Sub-processor risk assessment and contractual safeguards
• Incident response procedures with notification commitments to affected clients

However, no system is absolutely secure. We do not warrant impregnability. We commit to engineering, transparency, and prompt notification when an incident affects you.

Section x

Your Privacy Rights

Depending on your jurisdiction, you may have rights regarding the personal information we hold:

10.1 United States

• Access — request a copy of the personal information we hold about you
• Correction — request correction of inaccurate information
• Deletion — request deletion of your information, subject to legal exceptions
• Opt-out of marketing — unsubscribe at any time using the link in any email or by contacting us
• State-specific rights — California (CCPA/CPRA), Virginia (VCDPA), Colorado (CPA), Connecticut (CTDPA), Utah (UCPA), Texas (TDPSA), Oregon, Montana, and other state privacy laws may grant additional rights, including the right to opt out of "sale" or "sharing" of personal information and the right to limit the use of sensitive information. We honor those rights as required.

10.2 European Economic Area, United Kingdom, Switzerland

If you are located in the EEA, UK, or Switzerland, you may have rights under the GDPR or equivalent law, including rights of access, rectification, erasure, restriction, portability, and objection, as well as the right to lodge a complaint with a supervisory authority. Where required, our legal basis for processing is consent, performance of a contract, our legitimate interests in operating and improving our services, or compliance with legal obligations.

10.3 Submitting a Request

Submit privacy requests by email to carlucci@absoluteanalytics.ai with the subject line "Privacy Request." We will verify your identity before processing requests and respond within the timeframes required by applicable law.

Section xi

International Transfers

The Site is operated from the United States. If you access the Site or engage with us from outside the United States, your information will be transferred to, stored in, and processed in the United States, which may have data protection laws different from those of your jurisdiction. Where required by law, we use appropriate safeguards (such as Standard Contractual Clauses) to protect cross-border transfers. Engagement-specific transfer mechanisms are set out in the relevant agreement.

Section xii

Children's Privacy

The Site and our services are intended for adult professionals. We do not knowingly collect information from children under 16. If we learn we have collected such information, we will promptly delete it.

Section xiii

Third-Party Services

The Site may link to third-party sites, profiles, and resources. We are not responsible for the privacy practices of those sites. Inquiry responses, deliverables, and engagement portals may also link to third-party services; those services are governed by their own privacy practices.

Section xiv

Changes to This Policy

We may update this Privacy Policy from time to time. The most current version is always available on the Site, with the "Last Updated" date. Material changes will be notified by email to active clients and through a prominent Site notice. Your continued use of the Site after the effective date constitutes acceptance of the updated Policy.

Section xv

Contact

If you have questions, concerns, or requests regarding this Privacy Policy or our information practices, please contact us:

Absolute Analytics LLC

Attn: Privacy

2979 West Bay Drive, Suite 4

Belleair Bluffs, FL 33770

Email: carlucci@absoluteanalytics.ai